Provide personal administrative support and assistance to Executive staff.

Main Job Tasks and Responsibilities:

• Prepare and edit correspondence, communications, presentations and other documents
• Design and maintain databases
• File and retrieve documents and reference materials;
  
• Conduct research, collect and analyze data to prepare reports and documents;
  
• Manage and maintain executives & schedules, appointments and travel arrangements;
  
• Manage and maintain faculty and executives & stipends;
  
• Organize documents for procurement and banking;
  
• Arrange and co-ordinate meetings and events;
  
• Monitor, screen, respond to and distribute incoming communications;
  
• Answer and manage incoming calls;
  
• Receive and interact with incoming visitors;
  
• Liaise with internal and external staff at all levels;
  
• Interact with internal and external students;
  
• Co-ordinate project-based work;
  
• Review operating practices and implement improvements where necessary;

Education and Experience∙

• Usually at least 3 years’ experience providing support at a high level
  
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
  
• Knowledge of standard office administrative practices and procedures
  
• Bachelor’s degree an advantage

Key Competencies∙

• Organizational and planning skills
  
• Communication skills
  
• Information gathering and monitoring skills
  
• Problem analysis and problem solving skills
  
• Judgment and decision-making ability
  
• Initiative
  
• Confidentiality
  
• Team member
  
• Attention to detail and accuracy
  
• Adaptability